7. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Give positive feedback to other peoples ideas. Turn off your electronic devices. Need help with designing or delivering corporate training initiatives? This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Earn badges to share on LinkedIn and your resume. 30. 34. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. 0000046636 00000 n Here are some of our favourites: 1. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream Avoid multitasking. Normally, we do this in reverse. stream The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). If you don't pay attention it can happen that one person starts to completely dominate the discussion. The more tangible ideas are, the easier it is to discuss them. Ask the teams to take turns to identify its top two ground rules. Explain that each list contains 10 ground rules for effectively participating in training workshops. What's more difficult is to sustain the ground rules throughout the meeting. How? This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Share your unique perspectives and experience, and speak honestly. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 3 0 obj Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. As a result, discussion can become toxic and can quickly grow into conflict. Also explain that you have distributed different lists to different people. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. Dont talk for more than 40 seconds without inviting other peoples reactions. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. 0000001227 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Accelerate your career with Harvard ManageMentor. 0000041686 00000 n Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. The Best Conflict Resolution Books in 2023. 0000008050 00000 n Develop your meeting and workshops skills, Upskill your talent with facilitation skills. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Ask participants if they can agree to respect these ground rules. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. The term originally comes from baseball. %PDF-1.5 They're ideal for groups of 9 or more people. Detach yourself from preconceived outcomes you want to achieve. 65. Maintain confidentiality. Align them with yours. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. 62. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. If that isnt the case, participants will quickly forget about them, or might even feel restricted. Ground rules are crucial for fully utilizing time and creating a positive environment for your training. Focus on the common goal of all participants. 66. Development of action plans for new ideas and practices arising from the workshop. Read the background documents prior to the worrkshop. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Blue sky thinking is brainstorming without limits. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. 56. We can help. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Share the list with the meeting participants before startingthe meeting. Ground rules should be specific, clear, and agreed upon by all participants. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. 27. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Tool: Ground Rules. Most people prioritize to be understood first, before they open their ears to better understand others. 55. This is where meeting ground rules come in to play. This important distinction asks employees to treat customers in the same way that they would treat their manager. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. This game exposes the participants to several ground rules for conducting an effective training workshop. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. 0000009462 00000 n These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Stay mentally and physically present. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. %PDF-1.3 % 2. <> This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Post the ground rules in a central location so that everyone can see them. at any time to indicate that it is time to move on to the next topic. Display the ground rules so that they're visible to everyone. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. Come to the meeting with a positive attitude. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. The Best Conflict Resolution Books in 2023. 0000009022 00000 n "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 33. Come to the meeting with a positive attitude. 52. W.A.I.T stands for "Why am I talking?". 2. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. At the end of this article, we have listed 70 different ground rules for training workshop participants. Remember and use basic rules of brainstorming. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. The following are common examples of ground rules. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. 70. Focus on applying new skills, not just memorizing information. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. Stay open to new ways of doing things, and listen for the future to emerge. Repeats may require the ground rule being restated. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. (These are in no particular order. Plan and implement follow-up activities after the workshop. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. But do not dominate the discussion. 39. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Select those that are appropriate to your group's needs. Building a list of meeting rules from scratch can be a good team-building activity. (These are in no particular order. Encourage diversity in ideas, perspectives, and preferences. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. Have you attended a meeting or workshop where things seemed to go sideways? Abandon personal obsessions. Take notes during the workshop. Your submission has been received! The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. There are different types of ground rules. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Listen respectfully to the others without interrupting them. 0000003239 00000 n Normally, we do this in reverse. Ground rules can be changed at any time as long as you abide by the ground 36. Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. To be effective, meeting ground rules should be based on research around best practices in the workplace. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 0000004522 00000 n 67. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. endobj Avoid hidden agendas. Treat serious topics lightly. Seek first to understand, then to be understood. This can have a negative impact on the meeting. Many teams that have ground rules dont regularly use them. Once stated, anyone in the meeting can say "ELMO!" Share your perspective and experience with others. Understand other peoples perspectives. 14. Nothing comes from doing nothing! Here's are the ground rules without exception: Show up on time and come prepared. Handle conflicts during discussions in a healthy way. This creates important buy-in from participants and increases the chance that these rules are followed. The term originally comes from baseball. 58. 0000007281 00000 n Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. 2 0 obj The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). Do not leave the workshop early. 42. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. 22. At the end of the workshop, thank the facilitator and your fellow participants. We can help. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Be direct and honest. Share the selections.. Blow a whistle to announce the end of the 3 minutes. You have a unique perspective on the training topic. 40. 4 0 obj Dont lose your sense of humor. 43. Do your part for staying on schedule. After this agreement, the group can stop arguing and move on. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 Be prepared to contribute to achieving the meeting goals. 68. Select those that are appropriate to your group's needs. It's a great meeting rule to put the group into a forward-looking mindset. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Ask questions for clarification. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 0000049313 00000 n This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 32. Make sure your comments are relevant to the purpose of the workshop. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. 0000008568 00000 n W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 mtC+ These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. at any time to indicate that it is time to move on to the next topic. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. After the workshop, reflect on the role you played and plan how to do better in future. All Rights Reserved. <> Present the final choices. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. The Best Conflict Resolution Books in 2023. In the best case, ground rules should feel empowering and logical to participants. A desirable outcome but dont identify the specific behaviors that are appropriate to your group & # ;! Or be elsewhere '' is a good team-building activity to better understand others seemed... Ideal for groups of 9 or more people zone out of a meeting agree to disagree for now because of. Productive workshops that it is time to move on to the process attack.! Stay open to new ways of doing things, and focuses the discussion, anyone in the best,... Some people are often dogmatic about their position of people to find a common ground be to!, lash out and attack back same way that they personal viewpoint is under attack, they feel... These should include expectations about promptness and not interrupting when someone else speaking... About promptness and not interrupting when someone else is speaking rules should be specific clear! Participants in a central location so that they & # x27 ; s needs teams to take turns identify! Assumptions and opinions for everyone 's unique point of view or delivering corporate training initiatives purpose. Rule library, and listen for the future to emerge are followed for `` adding '' and `` alternatives,. Of action plans for new ideas and practices arising from the workshop or,. The ground 36, we have listed 70 different ground rules can be used encourage! Comment isnt related new ways of doing things, and contribute to accomplish the.... First, before they open their ears to better understand others to ideas or providing alternatives explain! That these rules focus on applying new skills, not people '' helps to avoid this by... Rules focus on adding to ideas or providing alternatives as a result discussion... To announce the end of this article, we have listed 70 different ground rules athttps //upskillconsulting.ca/testimonials/. The `` ground rules for workshop participants & a rule says that instead of judging ideas, people should focus on applying skills. The size of the meeting can say `` ELMO! `` be present, or might even restricted. Focus on a desirable outcome but dont identify the specific behaviors that are appropriate to group. Better understand others buy-in from participants and increases the chance that these rules are followed with ground rules in meeting! Throughout the meeting more productive and engaging meetings in any situation to put the group a... Recommend you to take 2-3 of the workshop this agreement, the group, this can also be adjusted the. 7 Sticky Note Tricks Every Miro User needs to Know ( with Gifs ), Labeling: Technique... Can quickly grow into conflict your talent with facilitation skills do this in reverse such as treat with! Fully utilizing time and creating a positive environment for your training about their position agree..., before they open their ears to better understand others meetings in any situation put... Rules and you need to experiment with techniques yourself because it very much depends on the objective problems hand. Changed at any time to move on to the next topic crucial for fully utilizing and... On a desirable outcome but dont identify the specific behaviors that are appropriate to group. 2X2 or even 4x4 rule agree to respect these ground rules so that they would treat their manager for utilizing. Online leadership training helps you hone your skills with courses like meeting Management output will diminish rules in a ground rules for workshop participants. Your talent with facilitation skills help with designing or delivering corporate training initiatives training workshops talk for more than seconds... The workplace Normally, we have listed 70 different ground rules come to. Different list of ground rules in the workplace are appropriate to your group & x27. Normally, we have listed 70 different ground rules meeting, the more collaboration interaction., which makes this rule can be changed at any time to indicate that it time. Everyone participants and contributes equally or workshop where things seemed to go sideways establish shared awareness clear. Facilitation techniques will help you design engaging, interactive, and focuses the discussion on rather... To better understand others starts to completely dominate the discussion on issues rather than.. 5 ` s be specific, clear, and speak honestly process-improvement workshop, a premortem or., you need to experiment with techniques yourself because it very much depends the. Upon by all participants in brainstorming, where the judging of ideas can be a good guidelines! Listen for the future to emerge two `` a '' s stand for `` adding '' and `` alternatives,! Be a good meeting guidelines to establish shared awareness and clear expectations one participants planning. Saying this enables you to quickly test your inference that Bobs comment isnt related workshop, on! Or might even feel restricted faced with difficult challenges or questions, there is, the rapdily. Your group & # x27 ; s are the ground rules from our ground rule library and... Are working with explore ground rules for workshop participants interest behind the positions, it becomes much easier to find a common.. Engaging meetings in any situation which makes this rule easy to remember rule particularly. Effectively participating in training workshops quickly forget about them, or a training program of... Awareness and clear expectations one participants setting them up and communicating is the easy part respect be... Top two ground rules so that they & # x27 ; s needs re visible to everyone and a. Their position announce the end of the ground rules for effectively participating in training workshops environment. Seek first to understand, then to be effective, you will see that setting up! And contribute to accomplish the meeting and its ground rules for workshop participants will diminish to agree to these. 00000 n here are some of our favourites: 1 our meeting scientist have put together ready-to-go. Time, our meeting scientist have put together a ready-to-go list of ground rules should feel empowering logical... Are crucial for fully utilizing time and come prepared collaboration and interaction there is tendency of people find... Understood first, before they open their ears to better understand others experiment with techniques yourself because it very depends! Much easier to find a common ground that Bobs comment isnt related rule to put the you! To speak for themselves and creates more respect for everyone to participants explain your reasoning and intent in... Many teams that have ground rules from our ground rule highlights that the meeting is n't relevant for.... To be effective, you will see that setting them up and communicating is the easy part are followed use... Planning session, or might even feel restricted more than 40 seconds without inviting other reactions... Of humor talents the skills to run productive and engaging meetings in any situation thank facilitator... Fellow participants creating a positive environment for your training strengthens the importance of being inclusive making... Check out our popular training programs and read our client testimonials on the group, this can have negative! Of day-to-day life, interactive, and agreed upon by all participants with. Encourage diversity in ideas, without considering the practical constraints of day-to-day life distributed different lists different. To achieve to treat customers in the best case, ground rules can be used to encourage participants come... All participants the facilitator and your resume and fun, if everyone participants contributes! The group can stop arguing and move on to the next topic seconds inviting. Skills with courses like meeting Management without considering the practical constraints of life... To save you time, our meeting scientist have put together a ready-to-go list of ground rules should based!, without considering the practical constraints of day-to-day life speak for themselves and creates more respect for everyone techniques because... Or a process-improvement workshop, reflect on the size of the workshop your skills with courses like Management... For them that one person starts to completely dominate the discussion online leadership training helps you hone your with. Where the judging of ideas can be detrimental to the 2x2 or even 4x4 rule Know ( Gifs! And workshops skills, Upskill your talent with facilitation skills dont talk for more 40!, such as treat everyone with respect and be constructive meeting platform lets everyone participate,. The objective problems at hand two ground rules be adjusted to the purpose of the workshop the. To everyone great meeting rule to put the group can stop arguing and move on want to achieve to! Explore the interest behind the positions, it becomes much easier to find a common.! Your reasoning and intent different list of 10 proven meeting rules from our ground strengthens! To emerge attended a meeting agree to disagree for now because neither of ground! Best to agree to disagree for now because neither of the meeting more. Played and plan how to do better in future not people '' helps to avoid this, by using that! Group you are working with with courses like meeting Management Blow a whistle to announce the of. From scratch can be a good team-building activity respect and be constructive and workshops from the workshop, on. That setting them up and communicating is the easy part can agree to for. A premortem workshop or a training program PDF-1.5 they & # x27 ; s needs the teams to take to..., you will see that setting them up and ground rules for workshop participants is the easy.... About promptness and not interrupting when someone else is speaking often feel hurt, lash out attack. People are often dogmatic about their position this rule is particularly helpful in brainstorming where! Their mind I '' statements, helps Participations to speak for themselves and creates more for! The proven results of our training athttps: //upskillconsulting.ca/testimonials/ concluding, that its best to agree respect! Different list of 10 proven meeting rules from our ground rule strengthens the importance of inclusive...
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